Klyrio
Klyrio Guide
Last updated 28 August 2026
This guide describes the Klyrio bank-first SMB cockpit: modules, workflows, and access rights. It is public and readable without signing in; the application remains the reference for day-to-day use.
Overview
Klyrio is a bank-oriented management cockpit for SMB leaders. It connects bank flows, clients, projects, tasks, and alerts into an up-to-date operational view — without replacing accounting software or your accountant.
Banking is the foundation: without Bridge synchronization, financial indicators stay partial or indicative. Once accounts are connected, categorization, cash position, and alerts build on real movements.
Modules work together: a transaction can feed a client, a project, and estimated VAT; an overdue task can trigger an alert; Jenih reads this context to assist you in the interface.
Bank-first cockpit
Reading starts with cash position and synchronized transactions. Clients, projects, and tasks structure commercial follow-up; finance synthesizes the whole for the leader.
Management, not accounting
Klyrio helps you decide and act: collections, expenses, priorities, follow-ups. It does not produce tax filings, official VAT returns, or certified accounting entries.
Interconnected modules
A validated collection updates revenue, client LTV, and monthly goals. A payment expectation feeds the projection. Internal requests and activity trace who did what.
Data freshness
Balances and movements depend on the latest Bridge sync. Dashboard and Finance KPIs respect the active period and filters (client, member).
Public vs signed in
This guide is accessible without an account. In-app help (/help) and settings require a sign-in and respect your role in the organization.
Getting started
Create an account or sign in to join your organization. The first registrant becomes owner; subsequent members arrive via team invitation.
Onboarding chains company setup, Bridge bank connection, first synchronization, then Stripe subscription. Each step can be resumed later from settings or the relevant pages.
Sign in and registration
Email and password, or "Continue with Google". Registration asks for first name, last name, email, and password; the account created becomes owner of the new organization.
Organization creation
After registration, enter your company name. Klyrio creates the organization and attaches you as owner. Legal details (company ID, address) are completed later in Settings → Company.
Bridge connection
Key onboarding step: open the secure Bridge interface, choose your bank, and authorize read access to accounts. Without this step, Transactions and Finance stay empty or limited.
First synchronization
Wait for movements to import before categorizing. Last sync date appears on the dashboard and in Bridge settings.
Subscription and trial
Stripe manages trial and recurring billing. Choose your plan from onboarding or Settings → Subscription; the Stripe customer portal lets you manage payment method and invoices.
Enterprise path
Beyond a certain number of collaborators, an enterprise path offers commercial contact rather than online checkout. The organization may be flagged for review before full activation.
Join a team
Via the join-team link received by email: accept the invitation, set your password if needed, and land directly in the inviting organization with the assigned role (admin or collaborator).
Deferred step
Bank or subscription postponed? Resume from Settings → Integrations (Bridge), Transactions (connection banner), or Settings → Subscription. Access to non-financial modules remains available in the meantime.
Roles and permissions
Klyrio distinguishes leaders (owner and admin) from collaborators. Role determines visible pages, financial data access, and sensitive actions.
Collaborators work within an operational scope (authorized clients, projects, tasks). Leaders see the full organization, approve internal requests, and configure integrations.
Owner and admin
Full access: Transactions, Finance, team, suppliers, exports, integrations (Bridge, Nylas, Stripe, MCP), organization alerts, and billing. Both roles have the same business rights; only the owner is the initial account holder.
Pages hidden for collaborators
No access to /transactions, /finance, /team, or the suppliers view. Navigation and search respect these exclusions.
Client scope
A collaborator sees clients they own, those linked to their assigned tasks, or projects they belong to (excluding archived projects). Sensitive financial KPIs stay hidden on records.
Task and project scope
Create and edit tasks on authorized clients. Read projects; archiving reserved for leaders. Project creation possible if the collaborator has at least one client in their scope.
Sensitive actions
Expense report and leave approval, team management, MCP tokens, Bridge disconnect, organization JSON export, VAT profiles, and bank rules: reserved for leaders.
Dashboard by role
Collaborators see a lighter cockpit (tasks, requests, open widgets) without the full financial brief or bank widgets reserved for leaders.
Dashboard
The home page (/) is the daily cockpit. Three views are available: cockpit (summary), cash (cash focus), and tasks (action focus), depending on your role.
Global filters (period, client, member) reframe KPIs and lists. The pinboard lets you display, move, and hide widgets according to your priorities.
Cockpit, cash, and tasks views
Switch via the view selector. Content adapts: leaders with a connected bank see cash position and goals; collaborators mainly see tasks and alerts within their scope.
Period, client, and member filters
Restrict analysis to a range (day, week, month, quarter, year, or custom) and to a client or member for targeted management.
Pinboard and real widgets
Available widgets: tasks, calendar, alerts, email, finance, transactions, upcoming outflows, and revenue goal. Clients and projects stay accessible via main navigation.
Pinboard edit mode
Enable editing from the top bar to rearrange the grid, resize, and choose visible widgets. Layout is remembered in this browser for the active organization.
Bank and finance widgets
Balance, last Bridge sync, collections, and monthly goal — visible to leaders when the bank is connected. Without Bridge, these slots stay hidden or empty.
Email and calendar
Nylas inbox preview and week calendar for accounts connected by the user. Each member only sees their own mailbox, not colleagues'.
Data freshness
Bank amounts reflect the latest Bridge synchronization. Period indicators recalculate when you change filter or view.
Transactions
The /transactions page lists movements synchronized via Bridge. Reserved for leaders, it is where you categorize, assign VAT, link clients/projects, and validate business status.
Bulk actions and bank rules (manual or learned) speed up recurring flows. Each row has a display status showing where it stands in the workflow.
Bridge synchronization
Movements enter via the connected bank, not CSV import. Filter by period, direction (inflows/outflows), text search, client, or status.
Categorization
Assign a revenue or expense category to each movement. This is the basis for collected revenue, outflows, and estimated VAT in Finance.
VAT and profiles
Set the VAT profile or rate on the row. For a client collection, client + revenue category + VAT are required before full validation.
Client and project
Link a movement to a client and, if needed, a project for commercial follow-up, LTV, and payment expectations.
Bulk actions
Select multiple rows to categorize, assign a client, or update in one operation.
Manual and learned rules
Create a rule from a validated row or manage learned rules in Settings → Bank rules. Similar labels will be pre-categorized on future imports.
Statuses: to categorize and needs review
To categorize: no usable category yet. Needs review: category or link present but to confirm before inclusion in indicators.
Statuses: validated, linked, internal, ignored
Validated: complete collection (client, revenue, VAT). Linked: tied to client and project. Internal: internal transfer. Ignored: excluded from KPIs (not usable or marked ignored).
Finance
The /finance view is reserved for leaders. It synthesizes cash position, projection, expected collections, reconciliation, and client indicators (LTV, CAC) for the chosen period.
Klyrio shows management estimates, not certified accounts. VAT there is indicative; only your accountant validates declarative amounts.
Cash position and projection
Starting point: Bridge account balances in EUR. Net cash subtracts estimated reserves (VAT, supplier invoices, upcoming expenses). Projection includes expected collections and outgoing due dates.
Net revenue and gross collection goals
Two monthly targets: net revenue (validated revenue) and gross collections (validated client inflows with VAT). Track progress for each on the current period.
Expected collections
Manually create expected amounts before they hit the bank (deposit, balance). They feed projection and overdue alerts.
Reconciliation and allocation
Link a validated bank inflow to a payment expectation to clear a receivable. Remaining amount to collect per client is visible in the dedicated ranking.
LTV and CAC
Lifetime Value: validated net revenue over rolling 12 months per client. CAC: estimated acquisition cost when data allows — useful to prioritize accounts.
Estimated VAT
Summary of collected and deductible VAT for the period, from categorized transactions with VAT profiles. Tracking indicator only.
Filters and sections
Filter by period and client. Sections (goals, expectations, clients, VAT) are navigated from the page or cockpit links.
Search and notifications
The top bar offers global search limited to clients, transactions (leaders), projects, and tasks — not pages or settings.
The notification bell lists triggered alerts and recent events; mark as read or open the target directly.
Search scope
Four result types: client, transaction, project, task. Search respects your role (no transactions for a collaborator).
Shortcut and navigation
Type a few characters: results grouped by type with direct link to the record or row.
Alert bell
List of unread notifications: cash alerts, tasks, clients, assignments. Open the target or mark all as read.
Read status
Each notification becomes read on open or manually. Recent history remains viewable.
Email digest
If enabled in Settings → Notifications, an email summary can be sent per chosen frequency (immediate or digest).
In-app urgency
Some critical alerts may force in-app display even if other channels use digest — per organization configuration.
Alerts
The alerts engine monitors cash position, overdue payments, revenue goal, client inactivity, overdue tasks, and transactions uncategorized for too long.
Configure thresholds and types in Settings → Alerts (leaders). Triggers appear on the pinboard, in the bell, and by email if enabled.
Low cash position
Alert when balance or net cash position falls below the threshold defined in euros.
Overdue payments and collections
Invoices or expectations past due without reconciled collection. Priority follow-up on the cockpit.
Monthly revenue goal
Mid-month (configurable day), alert if revenue or collection progress lags the monthly target.
Overdue tasks
Due date passed per configured delay. Visible on the alerts widget and as notification.
Inactive clients
Account without recent interaction beyond the configured day threshold.
Transactions to process
Rows still to categorize or pending for more than N days — prompts finalizing categorization.
Anti-noise and handling
Grouping and configurable thresholds limit duplicates. Mark an alert handled from the cockpit; organization settings control sensitivity.
Clients
The /clients list groups your commercial accounts. Each 360° record centralizes seven tabs: info, contacts, finance, projects, tasks, contracts, and activity.
CSV import to migrate an existing base. Collaborators access clients in their scope without seeing sensitive financial KPIs reserved for leaders.
List and search
Filter, sort, and open a record in one click. Global search (top bar) also includes clients by name.
360° record — seven tabs
Info (contact details, owner, health), Contacts, Finance (collections and expectations — KPIs hidden for collaborators), Projects, Tasks, Contracts/documents, Activity (history and interactions).
Owner and health
Assign a member as account owner. Health score combines engagement, delays, and recent signals to prioritize follow-ups.
Linked tasks and projects
From the record, access open tasks and active projects for the client without leaving context.
Interactions and activity
Log calls, meetings, or notes. Activity journal traces important changes on the account.
Nylas email
Read and send from the record when your mailbox is connected (Nylas). Threads can be linked to the client for commercial follow-up.
Documents and contracts
Attach files, track expiration dates and types (contract, received invoice, legal). Download via secure links.
CSV import and collaborator scope
Bulk import from the list (documented columns). Collaborators only see authorized clients and cannot access revenue, margin, or detailed cash KPIs.
Suppliers
Supplier management is reserved for leaders, accessible via /clients?view=suppliers. It complements purchase tracking, recurring charges, and outgoing due dates.
Collaborators have no access to this view or supplier KPIs shown in Finance.
Suppliers view
Switch from the Suppliers tab in the client portfolio. List of vendors with search and detailed record access.
Supplier contacts
Record contacts, emails, and roles for each vendor, as on client records.
Invoices and documents
Attach received invoices, amounts, and dates. Feeds charge tracking and outgoing cash projection.
Recurring charges
Associate expenses and categories with suppliers to anticipate recurring outflows in net cash position.
Due dates and projection
Open invoices and upcoming charges are included in cash reserves shown in Finance.
Leader access only
Only owner and admin can view and edit suppliers. No collaborator shortcut to this view.
Projects
The /projects portfolio presents dossiers as cards (responsive grid), filterable by period, client, and member. Each card summarizes status, client, risks, and milestones.
Each project groups milestones, team, time, expenses, and risks. Archiving is reserved for leaders.
Card portfolio
Grid view with status, client, risks, and milestones. Filter by client or member to isolate a commercial portfolio or team load.
Creation and scope
Leaders create freely. A collaborator can create a project if they have at least one client in their authorized scope.
Milestones
Key dates and deliverables to track commercial or operational progress on the project record.
Project team
Members assigned to the dossier. Project membership extends the collaborator's client scope.
Time and expenses
Enter time spent and linked expenses to track budget consumption and connection with bank transactions.
Risks
Flag delays, overruns, or dependencies. Risk count appears on the portfolio card.
Leader archiving
Closing or archiving a project hides the dossier from active lists while keeping client, transactions, and history. Action reserved for leaders.
Tasks
The /tasks page centralizes creation, assignment, priorities, due dates, categories, and recurrences. Filters combine status, assignee, client, category, and sort.
Collaborator visibility depends on authorized scope (owned clients, assigned tasks, member projects). Assignee, client, category, and status filters refine the list on demand.
Creation and assignment
Title, description, priority, due date, linked client or project, category, and responsible member. An in-app notification is sent to the assignee if it is not you.
Priority and due date
Overdue tasks are highlighted. Sort by due date, priority, client, assignee, or creation date.
Categories
Organize by type (sales, admin, production) via categories defined in Settings → Task categories.
Recurrence
Schedule repeating tasks (weekly, monthly, etc.) for internal routines. Future occurrences appear according to the defined rule.
Filters and statuses
Filter open, completed, or archived. "Internal" scope for tasks without a client. Assignee filter "me" or by member available for leaders.
Collaborator visibility
A collaborator creates or edits on clients in their scope. They see organization tasks linked to those clients, not all dossiers outside scope.
Completion and archiving
Mark done from the list or record. Recently completed tasks remain viewable; archiving removes them from open views.
Internal requests
Collaborators submit expense reports, leave requests, or free-form requests from /admin-requests. Leaders approve or reject from the dedicated queue.
Each request has a status visible to the author and validators; history is traced in activity.
Expense reports
Amount, receipt (file), date, and category. Submitted for leader approval before reimbursement or internal accounting.
Leave
Date range and reason. Approved or rejected by owner/admin; the collaborator tracks status in real time.
Free request
Flexible form (equipment, training, other internal need) with description and attachments if needed.
Approval queue
Leaders see all pending requests and can approve, reject, reopen a processed request, or archive it once closed.
Statuses
To review, In progress, Approved, Rejected, or Archived. Each transition is visible to the author and validators; in-app notifications inform stakeholders.
Team
The /team page lets you invite administrators or collaborators, change roles, and revoke access. Reserved to owner and admin.
Removing a member revokes access immediately without erasing already recorded activity history.
Invitations
Send a join-team link by email with admin or collaborator role. The link has limited validity; resend an invitation if expired.
Roles
Promote a collaborator to admin or demote an admin to collaborator. The initial owner keeps their rights.
Seats and billing
Each active member may affect Stripe billing depending on the current plan. See Settings → Subscription for details.
Member removal
Revoke access for a departure or contractor. Past actions remain in the activity log.
Collaborator access
Collaborators cannot access this page or manage invitations.
Activity
The /activity log traces important actions: creations, updates, validations, exports. Leaders see the full organization; collaborators only their own events (personal scope).
No data from another organization is visible — multi-tenant isolation is enforced server-side and in the database.
Organization log
Chronological feed for leaders: event type, author, target (client, task, transaction per rights), and timestamp.
Personal log
Collaborators view events where they are author or recipient, via the scope filter adapted to their role.
Filters
Refine by period, action type, or member (leaders) to find a specific operation.
CSV export
Download the filtered period for internal audit or control. Full organization export reserved for leaders.
Confidentiality
Exports and reads respect organization scope. No cross-access between Klyrio customer accounts.
Settings
The /settings hub groups fourteen sections for leaders and five for collaborators. This guide's side navigation follows the same chapter logic.
Profile, personal integrations (Nylas), and notification preferences are shared; Bridge, billing, MCP, VAT, categories, bank rules, company, and export remain leader-only.
Profile (all roles)
Editable first and last name to personalize the home screen. Email is read-only — it is tied to the sign-in account; password changes go through the dedicated flow (forgot password), not here.
Leader sections (14)
Profile, Integrations (Bridge + Nylas), Subscription, MCP, Language, Alerts, Notifications, VAT, Transaction categories, Bank rules, Task categories, Company, Documents, Export.
Collaborator sections (5)
Profile, Integrations (Nylas only), Language, Notifications, Task categories (read or manage per policy — creation reserved for leaders).
Integrations
Bridge (leader): connect, reconnect, accounts, disconnect. Gmail and Google Calendar (each user): Google OAuth from Settings → Integrations.
Stripe subscription
Trial status, renewal, active seats, and link to the customer portal for invoices and payment method.
MCP
Generate, name, read/write scopes, and revoke tokens for Cursor, Claude, or other compatible MCP clients.
Alerts and notifications
Cash thresholds, delays, revenue goal, client inactivity (leader). In-app bell and email digest preferences for all.
VAT, categories, export
VAT profiles, revenue/expense category plan, learned rules, organization legal documents, and JSON export (leader).
In-app help
The /help page is accessible once signed in: step-by-step guides, KPI glossary, FAQ, and support form. It complements this public guide.
Guides cover indicators, bank, categorization, cash position, clients and projects, plus notification setup.
Indicators guide
Understand collected revenue, net cash position, monthly goal, LTV, and estimated VAT — with period and validated transactions as the basis.
Bank guide
Connect Bridge, wait for first sync, manage multiple EUR accounts, and reconnect on error.
Categorization guide
Process rows to categorize, validate, create bank rules, and link client + VAT on collections.
Cash position guide
Read net cash position, subtracted reserves, and configurable alert thresholds.
Clients and projects guide
Structure accounts, payment expectations, transaction/project links, and reading the 360° record.
Notifications and support guide
Configure alerts and email digest in Settings. Submit a support ticket from help to contact the Klyrio team.
Jenih — copilot
Jenih is Klyrio's integrated AI copilot: floating button, specialized agents, and dashboard context reading. It never modifies your data without explicit confirmation.
Auto mode lets Jenih pick the right agent. You can also select Welcome, Dashboard, Projects, Treasury, Tasks, Clients, or Full. Treasury is reserved for leaders. Voice dictation lets you enter a prompt via microphone.
Specialized agents
Auto: automatic selection based on your question. Welcome: quick answer without tools. Dashboard: alerts and priorities. Projects, Tasks, Clients: targeted business context. Treasury: transactions and categories (leaders). Full: all tools, slower.
Dashboard reading
Query balances, overdue tasks, clients, or projects without leaving the current screen. Jenih uses your organization data and your role.
Write after confirmation
Creation or update (task, category, link) shown in preview with confirmation token. Nothing is saved until you validate.
Dictation
Dictate an instruction via microphone to save time on mobile or on the go. Useful to create a task or ask a quick question.
Treasury agent for leaders
Collaborators cannot access the Treasury agent or suggestions exposing bank data. The panel automatically switches to an authorized agent if needed.
Email confidentiality
Email and calendar go through dedicated Nylas infrastructure. Raw mailbox content is not exported to uncontrolled models outside the intended tools.
MCP — Model Context Protocol
Leaders generate MCP tokens to connect Cursor, Claude Desktop, or Codex to their Klyrio organization. Twenty-five tools expose read and controlled actions aligned with permissions.
Each token can be read-only or include write (with product-side confirmation). Revocation and audit log available.
Twenty-five tools
Read: cockpit, clients, projects, tasks, transactions, alerts, cash position, email, calendar, team. Write: tasks, categorization, payment expectations, clients/contacts/projects per scopes.
Tokens and scopes
Create a token named per environment (IDE, assistant). Choose read-only or write. The secret is shown only once at creation.
Controlled read and write
Write tools respect leader role and business validations (e.g. categorizing a transaction requires required fields). No finance access for a collaborator token.
Email and calendar
Read-only tools let you browse emails, search your mailbox, and view the week calendar via Nylas, within the connected mailbox of the user who created the token.
Leader access
Only owner and admin access MCP configuration in Settings. Collaborators have no access.
Revocation and audit
Revoke a compromised token immediately. Sensitive calls are logged for internal traceability.
Bridge — open banking
Bridge connects your bank accounts in read-only mode (PSD2). Movements are imported periodically into Klyrio; multiple EUR accounts can coexist in one organization.
Klyrio does not store your bank credentials: authentication goes through the regulated Bridge interface.
Connection and reconnection
Launch from onboarding or Settings → Integrations. On expiry or error, use Reconnect without losing already imported history.
Multi-account
Link multiple IBANs or institutions. Enable or disable each account; all feed Transactions and Finance while active.
Synchronization
Automatic movement import and balance updates. Manual sync can be relaunched from settings if offered.
Freshness date
Last successful sync is shown on the dashboard and in the Bridge card. KPIs reflect that moment.
Bank removal
Disconnecting a connection removes associated accounts and transactions from Klyrio (irreversible for that bank). Other connections stay intact.
Limits
Read-only: no transfers from Klyrio. Institution coverage depends on Bridge. Movements do not enter via manual CSV import.
Gmail and Google Calendar
Connect Gmail and Google Calendar from Settings → Integrations. Connection goes through a Google-certified OAuth partner: the consent screen may show its technical name, but KLYRIO only accesses the email and calendar permissions you approve.
Each member connects their own mailbox; leaders do not see a collaborator's personal mail without explicit business sharing on the client record.
Per-user connection
Google OAuth from Settings → Integrations. One active connection per Gmail account and Klyrio user.
Inbox and send
Read threads from Klyrio or the client record. Compose and send with client context pre-filled when the thread is linked.
Week calendar
Calendar widget on the pinboard and primary Google calendar selection for display. Events in read mode for daily management.
Scopes and consent
Gmail and Google Calendar permissions requested explicitly at connection. Disconnect from settings to revoke access.
Client record
Link an unlinked thread to a client from Integrations settings. Exchanges then appear in the activity or email tab of the record.
Subscription billing
The Klyrio subscription is managed by Stripe: trial, recurring billing, and customer portal for invoices and payment method. Reserved to leaders in Settings → Subscription.
Displayed prices follow the grid in effect at subscription time — this guide does not set amounts.
Trial
Start with a limited trial per active plan. Conversion to paid subscription at end or on early subscription.
Collaborator seats
Billing may include a base and per active member seats depending on plan. Details appear in Settings → Subscription and on the Stripe portal.
Stripe customer portal
Download invoices, update card, or manage cancellation if permitted by your contract.
Subscription states
Active, trialing, past due, incomplete, or cancelled — each state is shown clearly with access end date if applicable.
Enterprise path
Beyond self-service seat threshold, commercial contact for quote and activation. No automatic checkout in that case.
Import and export
Klyrio lets you import clients via CSV and export the activity log as CSV or an organization JSON snapshot (leader).
There is no CSV transaction import: movements come exclusively from Bridge.
Client CSV import
Documented column template from the client list. Bulk create or update; check duplicates before import.
Activity CSV export
Filtered log exportable for internal audit. Respects leader or personal scope.
Organization JSON export
Structured backup of settings and metadata (excluding secrets and tokens) from Settings → Export. Reserved for leaders.
No transaction import
No manual bank statement upload. Reconnect Bridge or wait for the next sync.
Security and limits
Exports are authenticated and limited to your organization. Do not share export files without access control.
VAT
Configure VAT profiles (standard rate, reduced rate, exemption, deductible) and assign them to categories or transaction rows.
The Finance view shows estimated collected and deductible VAT for the period — management indicator, not official filing or tax return.
VAT profiles
Create and archive profiles with rate and direction (collected, deductible, neutral). System profiles provided at setup.
Category and transaction
Associate a default profile with a category or override on a row when categorizing in Transactions.
Collected and deductible estimate
Finance aggregates amounts from validated transactions with VAT profiles for the filtered period.
Net and gross amounts
Revenue and goals are expressed net; validated client collections gross. Each screen shows the unit suited to the indicator you are viewing.
Not tax filing
Klyrio does not produce VAT returns, tax filings, or electronic submission. Share exports with your accountant for compliance.